ACCOUNTANT/PURCHASING SPECIALIST & OFFICE ASSISTANT
Accountant
$51,960-$63,264/annually
THE AGENCY
The Housing Authority of the County of Stanislaus, a nonprofit, public corporation, is
committed to addressing the unmet housing needs of residents and communities in our
county. The Housing Authority manages approximately 1700 units throughout the County
under a variety of affordable housing programs including Public Housing, year around farm
labor housing and migrant housing.
The Authority also administers the Housing Choice Voucher program in the following
counties: Alpine, Amador, Calaveras, Inyo, Mariposa, Mono, Tuolumne and Stanislaus. The
Authority is governed by a citizen's commission appointed by the County Board of
Supervisors.
MISSION
The Housing Authority is committed to providing a high quality of service in carrying out its
mission by:
HOUSING
• Provide decent, safe and affordable rental housing and home ownership
opportunities.
ECONOMIC DEVELOPMENT
• Provide and promote service opportunities that encourage and support individuals
and families toward achieving greater independence and self-sufficiency.
COMMUNITY DEVELOPMENT
• Provide opportunities for conserving and upgrading affordable housing stock,
improving infrastructure, and stabilizing and creating desirable neighborhoods.
THE POSITION
Accountant prepares, analyzes, reconciles and reports on the financial aspects of various
programs. Prepare weekly, monthly, quarterly and annual reports for various government
agencies. Works with budgets on various programs. Other finance department related
responsibilities, as assigned.
SUPERVISION RECEIVED AND EXERCISED
Receives general supervision from the Executive Director and direct supervision from the
Director of Finance, and/or his or her designee. Would exercise supervision over Account
Clerk/Senior Account Clerk position with oversight from the Director of Finance and/or his
or her designee.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may
be assigned.
• Prepares or assists in the preparation and the analysis of various financial statements,
schedules, and reports; including the evaluation, development and implementation of
additional reports as needed.
• Coordinates financial record keeping systems, and assists in directing the
maintenance of all financial records.
• Prepares and verifies a variety of complex accounting, statistical and narrative
statements and reports requiring analysis and interpretation of data.
• Maintains and reviews budgetary control accounts.
• Prepares budget estimates.
• Prepares journal entries for monthly and annual program closing.
• Examines, reconciles, balances and adjusts accounting records.
• Locates and resolves problems, and determines corrective entries.
• Performs general ledger maintenance and account reconciliation.
• Analyzes and prepares depreciation schedules.
• Assists in the development of Finance Department policies and procedures.
• Prepares monthly, quarterly and Annual reports to federal, state and local
governments.
• Other duties as assigned.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty
satisfactorily. The requirements listed below are representative of the knowledge, skill,
and/or ability required. Reasonable accommodations may be made to enable individuals
with disabilities to perform the essential functions.
EDUCATION and EXPERIENCE
Bachelor’s Degree (B.A.), from four-year college or university with major course work in
accounting or finance; or four years of increasing responsible finance and accounting
experience; or combination of education and experience.
Knowledge of:
• Principles and practices of accounting.
• Financial record keeping and reporting procedures.
• Modern office methods, practices, procedures and computer equipment.
• Principals of budget preparation.
• Computer processing systems, procedures and equipment.
• Report presentation and letter writing.
• Computer software, such as: Excel, Word and Yardi Software.
Ability to:
• Understand and comply with principles, laws and procedures involved in financial
record keeping and reporting.
• Accurately maintain records and files and prepare complex financial reports.
• Analyze financial problems and recommend alternative solutions.
• Compute percentages, discounts, interest, profit and loss calculations.
• Work independently in the absence of supervision.
• Communicate clearly and concisely, both orally and in writing.
• Establish and maintain cooperative working relationships with those contacted in the
course of work.
• Operate computer, printer, fax machine, copy machine and calculator.
CERTIFICATES, LICENSES, REGISTRATIONS
• Possession of a valid California driver's license.
LANGUAGE SKILLS
Ability to read and comprehend documents such as safety rules, operating and maintenance
instructions, and procedure manuals. Ability to effectively present information in one-on-one
and small group situations to customers, clients and other employees of the organization.
MATHEMATICAL SKILLS
Ability to work with mathematical concepts such as probability and statistical inference.
Ability to apply concepts such as fractions, percentages, ratios and proportions of practical
situations.
REASONING ABILITY
Ability to solve practical problems and deal with a variety of concrete variables in situations
where only limited standardization exists. Ability to interpret a variety of instructions
furnished in written, oral, diagram, or schedule form.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an
employee to successfully perform the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the
essential functions.
While performing the duties of this job, the employee is regularly required to talk or hear.
The employee frequently is required to sit and use hands to finger, handle or feel. The
employee is occasionally required to stand; walk; reach with hands and arms; climb or
balance; stoop, kneel, crouch, or crawl; and taste or smell. The employee must
occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job
include close vision, distance vision, depth perceptions and ability to adjust focus.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an
employee encounters while performing the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the
essential functions.
While performing the duties of this job, the employee is frequently exposed to outside
weather conditions. The employee is occasionally exposed to risk of electrical shock. The
noise level in the work environment is usually moderate.
APPLICATION AND SELECTION PROCESS:
To apply for this position applicants must complete and submit a Housing Authority
Employment Application online. Employment applications are available online at
http://www.stancoha.org/business-services/employment/. Applications received on or before the
deadline date will be screened for minimum qualifications. This recruitment is open until
filled.
Applicants who are the most qualified and possess the knowledge, skills and abilities
outlined in the job announcement will be invited to appear before an Oral Assessment
Panel. The Oral Assessment Panel will complete its assessment and recommend the most
qualified applicants to the Property Management Division Manager who will interview the
most qualified applicants. Final selection will be made by the Executive Director. The
successful candidate will be required to complete a physical examination including a drug
screen test, paid for by the Housing Authority, certifying that the applicant’s physical
condition is satisfactory for the requirements of the position (with or without reasonable
accommodations for any disability as defined in the Americans with Disabilities Act).
OTHER
Applicants must be able to provide proof of U.S. citizenship, or if a legal immigrant, either
lawful admission for permanent residency or authorization for appropriate work by the U.S.
Immigration and Naturalization Service.
SALARY AND BENEFIT INFORMATION
Accountant salary is $51,960-$63,264/annually.
Regular employees of the Authority enjoy the following benefits:
• Annual leave - new employees accrue 10 days per year.
• 14 paid holidays per year.
• Sick leave accrued at the rate of one (1) day per month.
• Insurance Coverage -The Authority currently contributes toward the medical, dental,
vision and life insurance combined monthly premiums.
• Retirement-The Authority is a member of the Public Employees Retirement System
(PERS). Employees hired after January 1, 2013, are subject to the Pension Reform
Act, AB340.
• The Authority offers two voluntary Deferred Compensation Plans.
• The Authority participates in Social Security.
• The Authority offers a Section 125 (Flexible spending) plan.
• The Housing Authority of the County of Stanislaus is an equal opportunity employer.
Purchasing Specialist
$20.14 - $24.54 / an hour
THE AGENCY
The Stanislaus Regional Housing Authority, a nonprofit, public corporation, is committed to
addressing the unmet housing needs of residents and communities in our county. The
Housing Authority manages approximately 1700 units throughout the County under a
variety of affordable housing programs including Public Housing, year around farm labor
housing and migrant housing.
The Authority also administers the Housing Choice Voucher program in the following
counties: Alpine, Amador, Calaveras, Inyo, Mariposa, Mono, Tuolumne and Stanislaus. The
Authority is governed by a citizen's commission appointed by the County Board of
Supervisors.
MISSION
The Housing Authority is committed to providing a high quality of service in carrying out its
mission by:
• Being sensitive to our client's needs and treating them with dignity and respect.
• Utilizing the talents and skills of our staff.
• Fostering partnerships.
• Utilizing resources in the most efficient and effective manner.
HOUSING
• Provide decent, safe and affordable rental housing and home ownership
opportunities.
ECONOMIC DEVELOPMENT
• Provide and promote service opportunities that encourage and support individuals
and families toward achieving greater independence and self-sufficiency.
COMMUNITY DEVELOPMENT
• Provide opportunities for conserving and upgrading affordable housing stock,
improving infrastructure, and stabilizing and creating desirable neighborhoods.
THE POSITION
The Purchasing Specialist coordinates activities involved with procuring goods and services
for the Authority and administers the activities associated with the established contracts
between the Authority and contractors. The anticipated start date for this position will be
January 2, 2020.
SUPERVISION RECEIVED AND EXERCISED
Receives general supervision from the Asset Manager.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Purchasing Specialist essential duties and responsibilities include the following:
Formulates and coordinates procurement proposals.
Prepares RFP’s for office and maintenance equipment and services.
Directs and coordinates activities of employees engaged in formulating bid proposals.
Opens sealed bids.
Coordinates contract activities between the Authority and contractors.
Evaluates and monitors contract performance to determine necessity for amendments
or extensions of contracts and compliance to contractual obligations.
Prepares documents for deviations from contract specifications and delivery
schedules.
Contacts vendors and secures price quotations, and determines availability of
materials and goods.
Analyzes price proposals, financial reports, and other data to determine
reasonableness of prices and obtains the best price as per purchasing policy.
Prepares and issues purchase orders as per purchasing policy.
Maintains a purchase order control log and files.
Verifies pricing on monthly statement/invoices and forwards to the Finance
department for payment.
Responds to emergency calls for vendor location source emergency purchasing as
required.
Confirms requisitions for budget sources.
Prepares and reviews Capital Fund Grant forms required by HUD for construction.
Prepares “Staff Reports” with recommendation for purchases/contracts.
Performs the clerical duties required to administer the responsibilities of the position.
Other duties as may be assigned.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty
satisfactorily. The requirements listed below are representative of the knowledge, skill,
and/or ability required. Reasonable accommodations may be made to enable individuals
with disabilities to perform the essential functions.
Knowledge of:
• Principles and practices of purchasing, inventory control, and record keeping.
• Maintenance and office supplies.
• Modern office procedures, methods and computer equipment.
• Basic accounting practice.
• The bidding process and sealed bids.
• Forms, documents and policies pertaining to Capital Fund Grant rehab contracts.
• Limited knowledge of HUD labor practices.
• Knowledge of public purchasing.
• HUD purchasing policy.
Ability to:
• Purchase equipment and supplies and follow the Authority’s purchasing policy.
• Perform mathematical calculations accurately and rapidly.
• Maintain accurate records.
• Establish and maintain cooperative working relationships with those contacted in the
course of work.
• Use Microsoft Office software.
• Use calculating machines.
EDUCATION and EXPERIENCE
Associate’s degree (A.A.) or equivalent from two-year college or technical school or two
years of experience in buying, receiving, and inventory control. Experience with
maintenance parts, labor requirements, and government purchasing is desirable.
CERTIFICATES, LICENSES, REGISTRATIONS
Valid California Driver's License.
LANGUAGE SKILLS
Ability to read and comprehend simple instructions, short correspondence, and memos.
Ability to write simple correspondence. Ability to effectively present information in one-onone and small group situations to customers, clients, and other employees of the
organization.
MATHEMATICAL SKILLS
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers,
common fractions, and decimals. Ability to compute rate, ratio and percent and to draw
and interpret bar graphs.
REASONING ABILITY
Ability to apply common sense understanding to carry out instructions furnished in written,
oral or diagram form. Ability to deal with problems involving several concrete variables in
standardized situations.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an
employee to successfully perform the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the
essential functions.
While performing the duties of this job, the employee is regularly required to talk or hear.
The employee frequently is required to sit and use hands to finger, handle or feel. The
employee is occasionally required to stand; walk; reach with hands and arms; climb or
balance; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or
move up to 25 pounds. Specific vision abilities required by this job include close vision,
distance vision, depth perception, and ability to adjust focus.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an
employee encounters while performing the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the
essential functions.
While performing the duties of this job, the employee is occasionally exposed to toxic or
caustic chemicals and outside weather conditions. The noise level in the work environment
is usually moderate.
APPLICATION AND SELECTION PROCESS:
To apply for this position applicants must complete and submit a Housing Authority
Employment Application online at http://www.stancoha.org/employment-application/. This
recruitment is Open Until Filled. Applications received will be screened for minimum
qualifications.
Applicants who are the most qualified and possess the knowledge, skills and abilities
outlined in the job announcement will be invited to appear before an Oral Assessment
Panel. The Oral Assessment Panel will complete its assessment and recommend the most
qualified applicants to the Human Resources Division Manager who will schedule final
interviews for the most qualified applicants. Final selection will be made by the Executive
Director. The successful candidate will be required to complete a physical examination
including a drug screen test, paid for by the Housing Authority, certifying that the applicant’s
physical condition is satisfactory for the requirements of the position (with or without
reasonable accommodations for any disability as defined in the Americans with Disabilities
Act).
OTHER
Applicants must be able to provide proof of U.S. citizenship, or if a legal immigrant, either
lawful admission for permanent residency or authorization for appropriate work by the U.S.
Immigration and Naturalization Service.
SALARY AND BENEFIT INFORMATION
$20.14 – $24.54 / an hour
Range 42/Clerical
Regular employees of the Authority enjoy the following benefits:
• Annual leave - new employees accrue 10 days per year.
• 14 paid holidays per year.
• Sick leave accrued at the rate of one (1) day per month.
• Insurance Coverage -The Authority currently contributes toward the medical, dental,
vision and life insurance combined monthly premiums.
• Retirement-The Authority is a member of the Public Employees Retirement System
(PERS). Employees hired after January 1, 2013, are subject to the Pension Reform
Act, AB340.
• The Authority offers two voluntary Deferred Compensation Plans.
• The Authority participates in Social Security.
• The Authority offers a Section 125 (Flexible spending) plan.
• The Housing Authority of the County of Stanislaus is an equal opportunity employer.
Office Assistant
$14.83 to $18.06/hour THE AGENCY
The Housing Authority of the County of Stanislaus, a nonprofit, public corporation, is
committed to addressing the unmet housing needs of residents and communities in our
county. The Housing Authority manages approximately 1700 units throughout the County
under a variety of affordable housing programs including Public Housing, year around farm
labor housing and migrant housing.
The Authority also administers the Housing Choice Voucher program in the following
counties: Alpine, Amador, Calaveras, Inyo, Mariposa, Mono, Tuolumne and Stanislaus. The
Authority is governed by a citizen's commission appointed by the County Board of
Supervisors.
MISSION
The Housing Authority is committed to providing a high quality of service in carrying out its
mission by:
• Being sensitive to our client's needs and treating them with dignity and respect.
• Utilizing the talents and skills of our staff.
• Fostering partnerships.
• Utilizing resources in the most efficient and effective manner.
HOUSING
• Provide decent, safe and affordable rental housing and home ownership
opportunities.
ECONOMIC DEVELOPMENT
• Provide and promote service opportunities that encourage and support individuals
and families toward achieving greater independence and self-sufficiency.
COMMUNITY DEVELOPMENT
• Provide opportunities for conserving and upgrading affordable housing stock,
improving infrastructure, and stabilizing and creating desirable neighborhoods.
THE POSITION
The Office Assistant performs a variety of routine clerical duties including providing
information to the public and assistance.
SUPERVISION RECEIVED AND EXERCISED
General supervision from Director of Regional Housing Choice Voucher/Director of Asset
Management and/or department supervisor.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:
• Types, and proofreads reports, forms, and letters.
• Updates and maintains records and files.
• Receives, sorts, and distributes incoming mail.
• Operates a photocopier, computer, and other office equipment.
• Answers the telephone, screens and forward calls or takes and forwards messages
as required.
• Sorts and files documents and records and maintains alphabetical, index, and cross
reference files.
• Submits reports and schedules.
• Other duties as may be assigned.
NON-ESSENTIAL DUTIES
• Enter data and information into a computer.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty
satisfactorily. The requirements listed below are representative of the knowledge, skill,
and/or ability required. Reasonable accommodations may be made to enable individuals
with disabilities to perform the essential functions.
EDUCATION and EXPERIENCE
High school diploma or general education degree (GED) and one year of responsible
clerical experience.
KNOWLEDGE of:
Modern office procedures, methods, and computer equipment.
Principles and procedures of record keeping.
English usage, spelling, grammar and punctuation.
ABILITY to:
Operate standard office equipment including a computer, word processor, and a
photocopier.
Type at a minimum speed of 35 wpm. (A current certificate must be submitted with your
application)
Perform routine clerical work with speed and accuracy.
Understand and follow oral and written instructions.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain cooperative working relationships with those contacted in the course
of work.
LANGUAGE SKILLS
Ability to read and interpret documents such as safety rules, operating and maintenance
instructions, and procedure manuals.
Ability to write routine reports and correspondence.
Ability to speak effectively before groups of customers or employees of organizations.
MATHEMATICAL SKILLS
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers,
common fractions, and decimals.
Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
REASONING ABILITY
Ability to apply common sense understanding to carry out instructions furnished in written,
oral, or diagram form.
Ability to deal with problems involving several concrete variables in standardized situations.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an
employee to successfully perform the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the
essential functions.
While performing the duties of this job, the employee is regularly required to talk or hear.
The employee frequently is required to sit and use hands to finger, handle, or feel. The
employee is occasionally required to stand; walk; reach with hands and arms; climb or
balance; stoop, kneel, crouch, or crawl; and taste or smell. The employee must
occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job
include close vision, distance vision, depth perception and ability to adjust focus.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an
employee encounters while performing the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the
essential functions.
APPLICATION AND SELECTION PROCESS
To apply for this position applicants must complete and submit a Housing Authority
Employment Application and a current typing certificate of at least 35 wpm (online
typing certificates not accepted). Employment applications are available online at http://
www.stancoha.org/business-services/employment/. This position is Open Until Filled.
Applications received on or before the deadline date will be screened for minimum
qualifications. Applicants who are most qualified and possess the knowledge, skills and
abilities outlined in the job announcement will be invited to take a written examination.
Finalists passing the written examination within the required percentage range will appear
before an Oral Assessment Panel. The Oral Assessment Panel will complete its
assessment and recommend the most qualified applicants to the Director of Regional
Housing Choice Voucher who will interview the most qualified applicants. Final selection
will be made by the Executive Director. The successful candidate will be required to
complete a physical examination, paid for by the Housing Authority, certifying that the
applicants physical condition is satisfactory for the requirements of the position (with or
without reasonable accommodations for any disability as defined in the Americans with
Disabilities Act).
OTHER
Applicants must be able to provide proof of U.S. citizenship, or if a legal immigrant, either
lawful admission for permanent residency or authorization for appropriate work by the U.S.
Immigration and Naturalization Service.
BENEFIT INFORMATION
• Annual leave - 10 to 21 days per year.
• 14 paid holidays per year.
• Sick leave accrued at the rate of one (1) day per month.
• Insurance Coverage -The Authority contributes toward the medical, dental, vision,
and life insurance combined monthly premiums.
• Retirement-The Authority is a member of the Public Employee’s Retirement System
(PERS).
• Employees hired after January 2013 are subject to the Pension Reform Act, AB 340.
• The Authority offers two voluntary Deferred Compensation Plans.
• The Authority participates in Social Security
• The Authority offers a Section 125 (Flexible spending) plan.
The Authority will provide equal employment opportunities to all qualified individuals,
without regard to race, color, national origin, sex, religion, or disability. The Authority will
make reasonable efforts in the employment process to accommodate applicants with
disabilities. Individuals requesting reasonable accommodations must do so no later than
three (3) working days after the time of invitation by the Authority to an examination.
Applicants with special needs may call (209) 557-2000(voice) or (209) 557-2012.