Payroll Accountant Administrator
Salem Board of Education
Salem, NJ
Full-time
Accounting
Posted on June 25, 2020
Accountant/Payroll Administrator
Qualifications:
- 5+ years performing all payroll/benefits functions or equivalent experience
- Bachelor’s degree in Business or Accounting preferred
- Demonstrates a solid understanding of Federal, State, County and City tax laws as they relate to payroll
- General understanding of income tax implications related to employee benefit plans
- Strong skills and using and understanding the flow of transactions in an integrated and automated payroll accounting system
- Ability to control and prioritize multiple tasks and meet all applicable deadlines
- Ability to work with employees at all levels, effectively presenting policies, procedures and general information when responding to employee questions and concerns
- Strong computer skills – must have knowledge of Microsoft Office
- Must possess good analytical skills, accuracy, integrity, honest and assertiveness
- Required criminal history check and proof of U.S. citizenship or resident alien status
- Current residency in New Jersey, approved residency waiver or candidate agrees to obtain residency within one year of employment
Reports To: Board Secretary/ Business Administrator
Job Goal:
To assist in the administration of the district’s payroll and benefits program, with a high degree of responsibility, discretion and confidentiality, using independent judgment, in addition to routine work necessary for the smooth and efficient administration of the payroll and benefits program.
Performance Responsibilities:
- Process bi-monthly payroll cycles and other payroll cycles as needed
- Disburse and reconcile payroll withholding and deductions
- Posts payroll transactions to various ledgers, journals, and registers; and assists in preparing, adjusting, and closing journal entries and prepares various payroll reports
- Reviews payroll transactions for accuracy and completeness, verifies against appropriate documentation, and forwards for processing; inputs payroll data into the computer for tracking, manipulation, and reporting purposes; and compiles and prepares specialized payroll reports for department
- Researches payroll records to assist in the identification and resolution of problems, errors, or inadequacies of payroll information
- Records employee information such as personal data, compensation and benefits information
- Updates employee information
- Examines employee files to answer questions from authorized individuals
- Prepare and reconcile required pension reports and federal, state, and local tax returns
- Performs related functions such as:
- Research and answer employee questions regarding pay policies;
- Prepare payroll actions and handle payroll errors;
- Act as a liaison for communication and problem solving;
- Human Resources notices (W-4s and direct deposit requests);
- Audit and review various payroll data (timecards, bonuses, payments);
- Review salary changes, new hire information and status changes;
- Functions as first point of contact for benefit vendors and internal customers;
- Assist in preparing withholding, social security, and tax returns.
- Compiles and processes payroll information including data entry of timesheets, deductions, and related data.
- Assist in the calculation of overtime, incentive pay, shift differential etc.
- Calculates pay by multiplying applicable hours by rate
- Prepares deductions for authorized and mandatory deductions
- Enter data on hires, terminations, and wage adjustments
- Prepares and maintains periodic payroll reports to include earnings, tax, and deduction summaries
- Serves as the primary contact for employee payroll related questions, inquiries, and concerns
- Prepares financial statements, income statements, and cost reports to reflect financial condition of the district
- Coordinates and assists with implementation of specific district benefit programs for benefit-eligible employees
- Consult, advise and act as liaison to employees, insurance carriers, health care providers and the hospital community at large
- Analyzes and prioritizes workflow and serves as lead trainer for support staff
- Assists with annual Open Enrollment process and other special projects as needed
- Originates and implements informational sessions
- Maintains a high level of knowledge and skill regarding State and Federal laws and regulations governing employee benefits and how they pertain to benefit plans administration, e.g. ERISA, COBRA, HIPAA
- Monitors administration of existing programs at the Benefits Center to assure compliance with federal, state, and other applicable regulations
- Develops and maintains learning plan to ensure expertise through variety of reading, research, learning programs, seminars, etc
- Conducts new hire orientations, both group and individual, explaining options and benefits packages
- Creates and updates the departmental or district SOP Manual:
- Researches need for updates to Benefits Plan Document;
- Explains insurance benefits;
- Summary Plan Descriptions as necessary.
- Administers Retirement Program, handles retirement paperwork
- Organizes job functions and work assignments to be able to effectively complete assignments within established time frames
- Provides customer support for behavioral health appeals, difficult or sensitive claims resolution and for claims resolution for executive staff
- Maintains confidentiality of sensitive correspondence, records and information
- Performs other related duties as assigned by Board Secretary / Business Administrator
Terms of Employment
- Twelve-month contract
- Follows support staff contract excluding calendar, pay scale, and vacation
- Follows administrators’ calendar
- Three weeks’ vacation; after ten years four week vacation
- Salary based on experience set by the Superintendent
Annual Evaluation
- Performance of this job will be evaluated in accordance with provisions of NJSA 18A by the Business Administrator
Click "Apply" above to submit materials for consideration.
EOE